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INFORMATION FOR CANDIDATES

Reference regulations:

- Leg. D. n. 196 of 30 June 2003, Code regarding the protection of personal data (hereinafter the Privacy Code);

- EU Reg. n. 679 of 27 April 2016 concerning the protection of individuals with regard to the processing of personal data, as well as the free circulation of personal data (hereinafter EU Regulation);

- Law n. 300 of May 20, 1970, updated, recently, with the changes envisaged by Leg. D. 24 September 2016, n. 185 (hereinafter Statute of Workers);

- Leg. D. n. 81 of 9 April 2008, Consolidated Law on Health and Safety at Work (hereinafter the Consolidated Law on Health and Safety at Work);

- Provision to authorize the processing of sensitive data in labour relations, dated 15 December 2016, by the Authority for the Protection of Personal Data (hereinafter Authorization by the Authority  for the Protection of Personal Data).

We wish to inform you that, upon receiving your curriculum vitae, in order to verify the possibility of turning your application into a work/performance relationship and in compliance with art. 13 L.D. June 30th 2003, n. 196 (the "Privacy Code") and art. 13 of the European Regulation n. 679 of 2016 (the "Privacy Policy"), Emmeti S.p.A., as a potential employer/client, collects and processes your personal data (as "Interested party") and possibly your family members’ personal data.

Please note that with reference to the selection activity, subject to your specific consent, Emmeti S.p.A. may process personal data that the Privacy Code defines as "sensitive" and the Privacy Policy as "particular"; this data is needed to detect, for example, a general state of health or specific conditions (i.e. physical problems, allergies, belonging to protected categories and disability level) and required to assess the suitability, or otherwise, of certain tasks or the possibility of the interested party to be hired as belonging to protected categories.

Subject to your specific consent, and with reference to the selection activity, the Data Controller may also obtain and manage, among your personal data, one or more photographic images to be attached to the information received during interviews held to select staff.

1. Controller, Data Processors and Data Protection Officer.

The controller of the personal data processing is Emmeti S.p.A. (hereinafter, the "Controller"), with registered office in Vigonovo di Fontanafredda (PN), Via Brigata Osoppo, 166, P. IVA 04988370963, email - privacy@emmeti.com.

The updated list of data processors, where designated, can be provided upon request by the interested party.

In the event that a Data Protection Officer is appointed (pursuant to Article 37 of the Privacy Policy), his/her identification data will be disclosed via publication, thus supplementing this notice.

2. Processing purposes and methods.

The personal data of the interested party is processed, as part of the normal activity of selecting the Controller’s staff, in order to verify the possibility of converting an application into an effective employment/work relationship.

In relation to this purpose, the processing of personal data takes place by persons who have been specifically appointed, authorized and instructed with regard to the processing pursuant to art. 30 of the Privacy Code and articles 28 and 29 of the Privacy Policy, as well as by external subjects (for example, personnel selection companies, external consultants for processing remuneration and social security data, etc.), who can be qualified as independent data controllers or be designated in writing as Data Processors; in any case, the processing will be carried out using manual, computerized and internet tools, through logic that is strictly related to the purposes, and in any case, so as to guarantee the confidentiality and security of personal data in full and absolute compliance with current legislation.

Your data will be retained by the Controller for the period of time indicated in paragraph 7, or otherwise strictly necessary in relation to the aforementioned purpose, without prejudice to the need for retaining it for a longer period in compliance with regulations, including accounting, in force.

Your data will be processed in Italy and, in any case, within the EU.

3. The mandatory or optional nature of the provision of data, the consequences of any refusal and the legal basis of the processing.

With reference to the aforementioned purposes, the provision of personal data is mandatory, because without it the possibility of establishing an employment/performance relationship with the interested party would not be possible. The legal basis for the processing is, therefore, the verification of the possibility of establishing an employment/performance relationship as requested by the interested party (pursuant to Article 6, paragraph 1, letter b) of the Privacy Policy).

With reference to the processing of personal data that the Privacy Code defines as "sensitive" and the Privacy Policy as "particular", the data is needed for detecting, for example, a general state of health or specific conditions (i.e. physical problems, allergies, belonging to protected categories and disability level) for the purpose of assessing the suitability, or otherwise, of certain duties or the possibility of the interested party to be hired as belonging to protected categories; its conferment is optional but the failure to provide the relative consent will determine the impossibility to be selected for the aforementioned specific tasks or rather to belong to protected categories.

4. To whom and under what circumstances may we pass on the interested party’s personal data.

With regard to the processing purposes indicated above, and within the limits strictly relevant to the same, your personal data will be or may be passed on, in Italy, or in any case within the EU:

(i) to all subjects involved in the recruiting activity for the purpose of signing an employment/performance contract, appointed and instructed in writing pursuant to the law by the Data Controller in accordance with the procedures laid down by the company's job descriptions;

(ii) external consultants that carry out the aforementioned activity, unless designated in writing as Data Processors.

The above-mentioned subjects, to whom your personal data will be or may be communicated (who are not designated in writing as Data Processors), will process personal data as Data Controllers under the Privacy Code, independently, being unrelated to the processing carried out by Emmeti SpA. A detailed and constantly updated list of these subjects, with indication of their respective locations, is always available at the Emmeti SpA headquarters.

Your personal data will not be shared.

5. The rights of the interested party.

Art. 7[1] of the Privacy Code and articles 15 and of the Privacy Policy enable the interested party the right to obtain, in the manner established by articles 8 and 9 of the Privacy Code and art. 12 of the 2016/679 EU Regulation:

  • confirmation of the existence, or otherwise, of personal data concerning them, even if not yet registered, and their communication in an intelligible form;
  • indication of the origin of the personal data, of the purposes and methods of processing, of the logic applied should it be processed with the help of electronic means and of the controller’s identification details;
  • the updating, correction, integration, deletion, transformation into anonymous form or blocking of the data processed in violation of the law (including data that does not need to be kept for the purposes for which it is collected or subsequently processed), the certification that these procedures have been brought to the attention, with regard to their content as well, of those who the data has been communicated or circulated to, except the case in which such fulfilment proves to be impossible or involves the use of means clearly disproportionate to the protected right.

The interested party also has the right:

  • to revoke, at any time, the consent (where given) to the processing of personal data (without prejudice to the lawfulness of the processing based on the consent given prior to the revocation);
  • to oppose, in whole or in part, for legitimate reasons, to the processing of personal data concerning them, even if pertinent to the purpose of the collection;
  • to object, in whole or in part, to the processing of personal data concerning him/her for the purpose of sending advertising or direct sales material or for carrying out market research or commercial notifications;
  • to lodge a complaint to the Guarantor for the protection of personal data in the cases provided for in the Privacy Policy, by contacting the Data Protection Authority directly at Piazza di Monte Citorio n. 121 - 00186 Roma. Website www.gpdp.it  - www.garanteprivacy.it   E-mail:  garante@gpdp.it Fax: (+39) 06.69677.3785 Telephone exchange: (+39) 06.69677.1
  • the portability of personal data within the limits referred to in art. 20 of the Privacy Regulations.

In order to obtain the detailed and constantly updated list of subjects to whom the personal data of the interested party may be communicated and to exercise the rights referred to in art. 7 of the Privacy Code and articles 15 of the Privacy Policy, contact Emmeti S.p.A., as Data Controller, in writing at the following email address: privacy@emmeti.com,.

6. Security measures.

All processing is carried out in compliance with the methods set out in articles. 11 and 31 of the Code and through the adoption of the minimum security measures provided by technical specifications (Annex B to the Privacy Code) until 24 May 2018, and as from 25 May 2018 through the adoption of technical measures and adequate organizational measures to ensure a level of safety appropriate to the risk in accordance with the procedures set out in Articles 5 and 32 of the Policy, as well as the relative provisions of the Privacy Guarantor.

In this regard, we confirm, among other things, the adoption of appropriate security measures to prevent unauthorized access, theft, disclosure, modification or unauthorized destruction of the Interested party’s data.

7. Processing duration

In accordance with art. 11 let. e) of the Code and art. 5 let. e) of the Policy, personal data processed will be kept for the time strictly necessary in relation to the purposes mentioned above and, in any case, for a period not exceeding 36 months.



[1] "Art. 7. Right of access to personal data and other rights

1. The interested party has the right to obtain confirmation of the existence, or otherwise, of personal data concerning him/her, even if not yet registered, and its communication in an intelligible form.

2. The interested party has the right to obtain the indication:

a) of the origin of their personal data;

b) of the purposes and methods of processing;

c) of the logic applied in case of processing carried out with the aid of electronic instruments;

d) of the identifying details of the controller, of the processors and of the designated representative according to article 5, paragraph 2;

e) of the subjects or categories of subjects to whom the personal data may be passed on to or who can come into contact with it as appointed representative in the territory of the State, managers or agents.

3. The interested party has the right to obtain:

a) updating, rectification or, if interested, integration of data;

b) the deletion, transformation into anonymous form or blocking of data processed unlawfully, including data whose retention is unnecessary for the purposes for which the data was collected or subsequently processed;

c) the certification that the procedures referred to in letters a) and b) have been brought to the attention, with regard to their content as well, of those to whom the data has been communicated or disseminated, except in the case where such fulfillment  proves to be impossible or involves the use of means clearly disproportionate to the protected right.

4. The interested party has the right to object, in whole or in part:

a) on legitimate grounds, to the processing of personal data concerning him/ her, even though they are relevant to the purpose of the collection;

b) to the processing of personal data concerning him/her for the purpose of sending advertising or direct sales material or for carrying out market research or commercial notifications.